BOARD OF FINANCE
MINUTES
SPECIAL MEETING
January 8, 2009
I. CALL TO ORDER
Chairman Harrison called the meeting to order at 9:15 p.m. in the Community Room at the Avon Senior Center. Members present: Margaret Bratton, Thomas Gugliotti, Catherine Durdan, William Hooper, Brett Eisenlohr, and Tom Harrison.
II. PLEDGE OF ALLEGIANCE
Chairman Harrison waived the Pledge of Allegiance.
III. COMMUNICATIONS
There were none.
IV. MINUTES OF PRECEDING MEETINGS
There were none.
V. OLD BUSINESS
08/09-06 Approve Resolutions:
a. Replacement of Avon Middle School Roof
b. Renovations Additions and Improvements to Buildings #1 and 2
Chairman Harrison stated that the Town Council approved a similar resolution and forwarded it to the Board of Finance for action.
Ms. Robinson stated that these resolutions were prepared by the Bond Attorney. She stated that these resolutions need to be voted on separately.
On a motion by Mr. Hooper, seconded by Mr. Gugliotti, it was voted:
RESOLVED, that the Board of Finance recommends that the Town of Avon appropriate $2,845,000 for costs related to the replacement of the Avon Middle School roof and related improvements including but not limited to replacement of the rooftop HVAC units, installation of upgraded HVAC controls, installation of rooftop privacy screens, and related building improvements and appurtenances. The Town anticipates receiving grants in the estimated amount of approximately $330,580 from the State of Connecticut Department of Education to defray in part the appropriation for the project.
FURTHER RESOLVED, that the Board of Finance recommends that the Town of Avon issue bonds or notes and temporary notes in an amount not to exceed $2,845,000 to finance the appropriation, the amount of bonds or notes authorized to be issued to be reduced by the amount of grants, if any, received by the Town for the project.
Messrs. Harrison, Eisenlohr, Gugliotti and Hooper, and Mmes. Bratton and Durdan voted in favor.
On a motion by Mr. Hooper, seconded by Mr. Eisenlohr, it was voted:
RESOLVED, that the Board of Finance recommends that the Town of Avon appropriate $875,000 for costs related to renovations, additions and improvements to Buildings ##1 and 2 at the Avon Town Hall campus. The project is contemplated to include an approximately 800 square foot addition to Building #2 to accommodate an expansion of the Town Clerk’s vault, minor modifications to the office area outside of the existing vault, replacement of the entry way door and other minor repairs and upgrades, the refinishing of the roofs of Buildings ##1 and 2, and related building improvements, site improvements and appurtenances.
FURTHER RESOLVED, that the Board of Finance recommends that the Town of Avon issue bonds or notes and temporary notes in an amount not to exceed $875,000 to finance the appropriation.
Messrs. Harrison, Eisenlohr, Gugliotti and Hooper, and Mmes. Bratton and Durdan voted in favor.
VI. NEW BUSINESS
There was none.
VII. OTHER BUSINESS / TOWN MANAGER’S REPORT
Chairman Harrison congratulated Peggy Colligan, Finance Director, for the Town of Avon being the recipient of the Distinguished Budget Presentation Award.
Chairman Harrison stated that the next regular meeting of the Board of Finance will be held on the same day as the Town Meeting. He suggested that since both meetings start at 7:30 p.m., that the Board of Finance start their meeting early, at 7:00 p.m. The Board members agreed.
Ms. Robinson distributed copies of the slide presentation for the Town Meeting, which is what has been shown in the past. She stated that there will be two separate slides to cover the tax impact for the roof and the vault because people will be voting on these proposals separately. Chairman Harrison stated that if any members of the Board of Finance had any comments or questions regarding these slides, they should contact Ms. Robinson or Ms. Colligan by next Tuesday.
VIII. EXECUTIVE SESSION
There was none.
IX. ADJOURN
On a motion by Mr. Gugliotti, seconded by Mr. Hooper, it was voted:
RESOLVED: That the Board of Finance adjourn at 9:25 p.m.
Messrs. Harrison, Eisenlohr, Gugliotti and Hooper, and Mmes. Bratton and Durdan voted in favor.
Respectfully submitted,
Thomas A. Gugliotti, Secretary
Attest: Alison Sturgeon, Clerk
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